Payroll Administrator

Location: This hybrid role requires 3 days on-site at our Burnaby, BC office and 2 days remote per week.

Welcome to Specsavers – where we’re not just about eyewear and eyecare but about changing lives through better sight. Ranked the 11th Best Workplace™ in Canada and 12th globally by Great Place to Work®, we’re proud of our optometrist-owned model that delivers high-quality, accessible eyecare for every budget.

Founded 40 years ago in the UK by visionary optometrists Doug and Mary Perkins, Specsavers has remained privately owned since day one. Today, we are a $7.8 billion global business with over 45,000 colleagues across more than 2,700 retail optical locations.

In Canada, our support office is based in Burnaby, BC. Since entering the market in 2021, we’ve been scaling rapidly, now with over 200 locations nationwide. With advanced clinical equipment and a wide range of affordable, high-quality eyewear, we’re transforming the way Canadians experience eyecare.

If you’re passionate about making a difference and want to be part of a values-driven organization, join us as we continue to grow. Together, we can change lives through better sight.

What You’ll Do

The Payroll Administrator is responsible for day-to-day administration of all Specsavers Canadian payroll and benefit programs. This will include accurate and timely processing payroll for both salaried and hourly payroll in multiple provinces while ensuring regulatory compliance. With regards to Benefits, this includes assisting in the administration of the company group benefit plans in the most efficient and effective manner.

Key Responsibilities

Payroll

• Process full cycle payrolls for hourly and salaried employees on an accurate and timely basis
• Process new hires, employee changes, terminations and ROEs as required
• Review and ensure accuracy of approved time and attendance
• Comply with company policies, procedures, and internal payroll controls to ensure accurate payroll processing
• Assist in implementing and maintaining payroll best practices to improve efficiency
• Administer various payments such as vacation pays, sick pay, bonus, allowances etc.
• Perform month-end functions including journal entries and payroll account reconciliation
• Assist in managing the annual payroll year-end processes, including the issuance of all T4’s and all necessary provincial year-end returns, YTD adjustments as required
• Assist in payroll system implementations and conversions
• Compile and prepare payroll reports for management
• Respond to payroll inquiries within timelines, delivering a high level of customer service for all Specsavers Canadian employees including the international secondees in Canada
• Maintain payroll SOPs for efficient workflow

Benefits

• Benefits administration including enrolments, life changes, terminations, account balancing and reconciliations
• Review all documentation pertaining to benefits and follow up with internal/external source providers to process required changes
• Monitor employee premiums and ensure accurate deductions are made through payroll
• Answering employee questions about benefit programs and resolving employee issues with benefit providers
• Keep accurate records of all benefits transactions and related back up
• Audit monthly carrier invoices for accuracy and changes

What We’re Looking For

• Minimum one year payroll work experience, ideally servicing across BC, AB, MB and ON as part of a bigger international organization
• Track record of day-to-day administration of payroll and benefits programs
• Currently enrolled with the National Payroll Institute with a goal to obtain these designations.
• Proficiency in Microsoft Office; intermediate or advanced Excel skills (formulas, vlookup, pivot tables, etc.)
• Strong communication skills (written and oral) with the ability to interact with all levels of the business
• Ability to understand employee payroll & benefit issues and communicate solutions effectively, professionally, and respectfully
• Demonstrated ability to work with highly confidential information
• Well-developed analytical and problem-solving skills with a strong attention to detail

Nice-to-have skills:

• Administration of international mobility / secondments
• Strong history of applying continuous improvement concepts and tools
• Experience with multi HRIS systems

Compensation: $55,000 - $65,000 base salary, plus quarterly bonus, profit sharing, and benefits. Actual compensation will be determined based on experience

Speccies’ Benefits

• 3 weeks of vacation and 1 paid volunteer day
• 1 extra paid day off and an eyecare voucher on your birthday
• RRSP matching
• Quarterly performance bonus
• Profit sharing program
• Healthcare spending account
• Health and dental benefits effective on your first day
• Team and company social events

Behaviours We Value

• Collaborative: We work together as one Specsavers to deliver our purpose
• Curious: We question, explore, and seek out diverse perspectives to develop our knowledge and understanding
• Courageous: We challenge the status quo, we experiment with good ideas, and we are brave, bold, and fast in our decision making
• Compassionate: We care, support, and help each other
• Commercial: We treat money wisely and make decisions that are good for our customers, our partners, our people, and good for the long term

We hope that in applying with us, you value these things as well!

Our Hybrid Work Model

Experience the best of both worlds. At Specsavers, we embrace a hybrid approach that balances in-office collaboration with the flexibility to work from home. We come together in office three days a week to connect, innovate, and keep our culture thriving.

Equal Opportunity Employer

At Specsavers, we are committed to fostering a diverse and inclusive workplace. We believe that a diverse team enriches our work environment and enables us to achieve our goals. We are an equal opportunity employer and encourage candidates of all backgrounds and abilities to apply. If you believe you can contribute to our mission and vision, we welcome your application, even if you don't meet every qualification listed. We value the unique skills and perspectives each individual brings to our team.

Accessibility and Accommodations

We are committed to creating an inclusive and accessible workplace. If you require accommodations at any stage of the application or interview process, please let us know by contacting us at careers.ca@specsavers.com . We will work with you to meet your needs and ensure a fair and equitable experience.